Hawaii Tea Society Board of Directors Meeting – 11/10/08
Members Present:
BOD members: Randy Nunokawa, Alex Wood, Grif Frost, Wayne Knapstad, Eva lee, Mike Longo, Sherri Miller, and Aileen Yeh.
General members: Eliah Halpenny, Bob Jacobson and Jim Wilson.
The Minutes of the last meeting (10/27/08) were approved minor corrections.
The question of the By-Laws was again brought up. Many people remembered something about Term limit but no one could produce a hard copy of the by-laws that listed anything about term limits for BOD officers.
Eva, who was president during the last by-laws revison on 9/25/06, provided the copy of the By Laws that she emphatically stated were the true, accurate and most current set of the HTS By-Laws that were approved by the General membership at the 10/29/2006 General Meeting. (These By-Laws will be attached electronically as soon as I get an electronic copy of them)
MOTION: made by Mike Longo: To accept Eva statement that the By-Laws attached herein, approved on 10/29/2006, are the true and accurate and most current By-Laws of the Hawaii tea Society.
Seconded by Griff and the motion passed
PREPARATION FOR THE NEXT GENERAL MEETING AND ELECTION:
Sherri stated that the general membership was asked to provide nominations for the HTS BOD and that she has received a list of names from the membership. She is trying to get the Bio’s for all people on the nomination list to send out to the general membership when the ballots are sent. The importance of the general membership having the Bios before they vote was discussed.
MOTIONS: After some discussion about what format was to be used for the election the following Motions were made by Eva:
1) That the Nomination committee send out a notice to all candidates on the nomination list and inform them that the Board has met and has approved them as eligible candidates and to provide them with a copy of the current By-Laws.
- Motion seconded by Mike and was passed.
2) That the Nomination Committee send out Ballots to the General Membership:
A) We use the Ballot that was used last year.
B) That each ballot be tagged with a specific numeric code for the member that it is sent to (so that there can only be one vote per member).
C) That members with email addresses be sent the ballot by email and member without email addresses be sent the ballot by snail mail.
D) That all ballots contain adequate instructions regarding the need to return the ballot with the specific code by snail mail only, and in the self address envelope provided and by the deadline date.
E) All received ballots must be postmarked no later that 2 weeks after the date in which the Ballots were sent, in order to be valid.
- Motion was seconded by Randy and the motion passed
General membership moved back to January 2009
Nomination Committee will appoint the Election Committee who will count the Ballots when received. No BOD member or BOD nominee will be allowed on Election committee.
FARM SERVICES AGENCY GRANT:
MOTION: made by EVA: that the Farm Services Agency be asked to make their presentation at the January, 2009, General meeting.
Seconded by Alex….motion passed.
PROPAGATION COMMITTEE REPORT:
Eva briefly described the activity on Kauai. She made 3 presentations and the total number of people in attendance, for all 3 presentations, was 75. There was about a dozen HTS membership applications.
The motion that passed at the last BOD meeting regarding Blank checks needs to be revised to include more money and more checks.
MOTION: Change the balance to the remaining balance in the Grant and change the number of pre-signed checks to 50.
Seconded by Mike and the motion passed
There are approximately 10,000 plants ready to be sold. The possibility of a plant sale at the end of the year was discussed. The question of providing larger plants and seedlings was discussed.
MASTER PLAN TASK FORCE STILL BRAINSTORMING
Meeting Adjourned at 12:00 Noon
Minutes were approved
Loading...